Speaker Center
Welcome to the Embedded Systems Conference Boston 2008 Speaker Center!
This center is designed to help speakers plan their engagements at ESC Boston 2008.
Location
The conference will be located at the Hynes Convention Center in Boston, MA.
Dates
The Embedded Systems Conference Boston will take place, October 26th through 30th, 2008.
Registration
As a speaker at ESC Boston 2008, you are preregistered for the conference. We ask that you proceed to Speaker Registration once on-site. Speaker Registration will be located with Event Registration on the 2nd level, in Hall C.
Picking up your Badge
Speaker badges will be available at Speaker Registration.
Registration Hours
The hours are as follows:
Sunday, 10/26: 7:00 am - 5:00 pm
Monday, 10/27: 7:00 am - 2:00 pm
Tuesday, 10/28: 7:00 am - 7:00 pm
Wednesday, 10/29: 7:00 am - 6:00 pm
Thursday, 10/30: 7:00 am - 2:00 pm
Important Deadlines
July 31, 2008 Speaker Agreements are due. If you have not received a speaker agreement, please contact Colleen Micky (415)947-6411 or fax to (415) 947-6804.
September 26, 2008 Technical Papers and Class Notes are due
Email to Andy Saldña at ESCSpeakerService@techinsights.com
October 4, 2008 Last Day for Special Hotel Rates For hotel accommodations visit: http://www.cmp-egevents.com/web/escb/travel
Speaker Benefits
• Free Registration: As a speaker, you will receive complimentary registration to the Embedded Systems Conference. There is no need to register for specific classes, as you will be given a badge providing you access to all the classes and all of the special events, including the keynote addresses and panel discussions.
• Colleague Discount: As a speaker, you are welcome to invite colleagues to receive a discount on ESC Silicon Valley 2008 registration. You should have received the promotional code with your welcome email. In the case that you did not, please contact Andy Saldaña at ESCSpeakerServices@techinsights.com.
• Extensive Exposure: Your name and course description are featured in our course catalog, our primary promotional brochure, and on our website. We will also be conducting an aggressive PR campaign, designed to increase interest in the conference and your presentation. At the conference, your class information will be part of the printed Official Event Guide. In addition, your name, biography, and course description will be available online.
• Access to the Speaker Ready Room: Our Speaker Ready Room will be available for your use during the week of the conference. You will have space to prepare for your sessions, relax and network. There will be a projector, screen and printer available for your convenience.
YOUR ROLE AS A SPEAKER
As a speaker at ESC Boston, it is your responsibility to submit an electronic version of both your class notes and a technical white paper (8-15 pages) that will be included on the proceedings CD. In addition the class notes will be posted on our website for registered attendees to download prior to the conference. Please do not send hardcopies of these materials. These notes should be emailed to Andy Saldaña at ESCSpeakerServices@techinsights.com.
Note: Power Point slides or class notes are not a substitute for the technical paper.
Class Note Guidelines:
• Format: PDF and PPT
Please submit your class notes in both pdf and native file formats. We will not distribute or post the Power Point (or other native files). Place the class title, the class number and your name prominently at the beginning of your document. When you submit a PDF, please prepare the file with two slides per page (handout view).
• Fonts: Please use standard fonts in your presentations. Some examples are Arial, Times New Roman and Courier. We want to avoid the possibility of some attendees not being able to view your notes because of the font used.
• Company Logo: Please refrain from placing your company logo on your slides.
• Content: Ideal material includes general session overviews, copies of slides and or files, notes, diagrams, and problem solving exercises. The content of your notes will depend on the format of your actual presentation.
• File Naming: Please use the following format for labeling your class notes:
“Session NumberSlides_lastname.ppt”
For example, for Session ESC-206 with Speaker John Smith should be named as follows:
“ESC-206Slides_Smith.pdf”
If you have any other content you’d like to provide for attendees, you are welcome to submit additional files.
Technical Paper Guidelines:
Conference white papers are a requirement of speakers at the Embedded Systems Conference. They are of utmost value to our attendees. Papers must be submitted for all classes, excluding tutorials.
• Format: PDF
For proceedings and archival purposes, please submit your paper as a PDF. If submitting your paper as a PDF isn’t possible, please contact Andy Saldaña. Place the class title, the class number and your name prominently at the beginning of your document.
• File Naming:
Please use the following format for labeling your proceedings papers:
Session NumberPaper_lastname.pdf
For example, for Session ESC-206 with Speaker John Smith should be named as follows:
“ESC-206Paper_Smith.pdf”
• Insert the graphics in your document:
Do not “link” the graphics to your document. All graphics, pictures, charts, figures, and etc. should be inserted (embedded) into your electronic file.
Submit all class notes and proceedings papers electronically to:
ESCSpeakerServices@techinsights.com.
All materials are due by Friday, September 26, 2008. Feel free to contact Andy Saldaña at (415)947-6382 or via email at ESCSpeakerServices@techinsights.com for any questions or concerns you may have.
Audio Visual
Each of the conference session rooms will include the following:
• 1 wired lavaliere microphone
• 1 podium Microphone
• 1 LCD projector with connection
• Screen
Note: Speakers will be responsible for providing their own laptop.
Evaluations
At the end of each session, evaluations are passed out to attendees to gather their feedback. Our Conference Team collects the evaluation, tabulates the results and provides each instructor with individualized feedback on their performance.
Sample Evaluation
Questions?
Should you have any questions or concerns, please feel free to contact the following:
Logistics and Operations (A/V, etc): Content and Program Related Issues:
Colleen Mickey
Conference Operations Manager
Event Operations and Services
600 Harrison, 6th Floor
San Francisco, CA 94107
Phone: (415)947-6411
Fax: (415)947-6804
ESCSpeakerServices@techinsights.com
Content and Program
Keri Schnakenburg
Event Coordinator
Embedded Systems Conferences
600 Harrison, 5th Floor
San Francisco, CA 94107
Phone: (415)947-6629
Fax: (415)947-6307
kschnakenburg@techinsights.com
